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Student Helper Weekly Hours Operating System

Helper at Work

Access to WHOS

Student Helper Weekly Working Hours Operating System (WHOS)

is introduced to monitor the working hours of students and provide prompt advice of balancing work and study.  The system only applies for the work assignments which take place on campus and during semester time.  The summer period, June to August, is excluded.

System Usage:

1. Before accepting any student helper job offer, students should login and check the balance of working hours.

2. Input the information of the job.

3. Print the Work Permit and submit it to the staff of user department as proof of eligibility to work on campus.

Notes to Students:

1. If the actual working hours are less than the inputted hours, students should complete the “Amendment of Working Hours" form and get the authorization of the user department.

2. A student should fill in the "Supplement of Working Hours" form to record previous work data which is not captured by the system.  The form should be endorsed by the user department.  

3. Full-time undergraduates (local and non-local),  taught postgraduates (local and non-local) and sub-degree students (local only) would be eligible to undertake part-time work on campus for not more than 12 hours per week (Sunday to Saturday). In case of special need circumstances, students can appeal to the Head of Career Centre and seek for approval by submitting the "Extension of Working Hours" form.

Notes to User Departments:

1. Before offering any student helper job offer to a student, a user department should check his / her Work Permit to ensure that the student has the eligibility to work.  

2. The user department may keep a copy of the Work Permit for record purpose.  It is not necessary to send the Work Permit to the Career Centre.   

3. A student should fill in the Supplement Form to record previous work data which is not captured by the system.  The form should be endorsed by the user department which should then submit the stamped and signed form to the Career Centre via campus mail for immediate clearance and record verification within 3 working days. 

4. If the actual working hours of the student are less than the inputted hours, he / she should complete the “Amendment of Working Hours" form duly authorized by the user department which should then submit the stamped and signed form to the Career Centre via campus mail for immediate clearance and record verification within 3 working days.

5. If a user department would like to engage a helper to work 18 hours or more in a week and for a continuous period of 4 weeks, please contact Personnel Office for processing a continuous part-time employment prior to the start of employment.