Summer Residence for Students

Please read the General Information carefully and thoroughly before you submit your student residence application. 

Full-time UGC-funded UG students who are current residents of the Undergraduate Halls in the Second Semester in 2023/24, except the following students, are eligible to apply:
1. Exchange students who are staying in the Halls in the Second Semester of 2023/24
2. Final year local students

NOTE: Students must possess a student status of “Normal Study” as defined by the Academic Registry during the stay in the University Accommodation. You may check your student status in BUniPort > Profile > Personal Particulars & Study Record. Students who cease to be classified as “Normal Study” (e.g. taking an internship, suspension of study or leave of absence) will no longer be eligible for University Accommodation and will be required to check out of the Hostels.

Admission Priorities
Priorities will be given to:

1. Eligible students who are current Undergraduate Hall residents with academic engagement in Summer (e.g. summer course / program-required internship* etc.)
2. Eligible students who are current Undergraduate Hall residents with special needs^# (proof required)

*Program-required internship refers to internships which are either credit-bearing or it is part of the graduation requirement. Internships of the students’ self-interest will not be given any priority in Summer Residence application.

*Applications with academic reasons without relevant supporting documents will not be considered.

^#Applications with reasons of academic society/ interest club/ summer job/ home renovation/ driving test/ auxiliary police training/ self study/ extra-curricular activities will not be considered. 

Supporting documents MUST be uploaded to the online application platform on or before 1 May 2024. Application without relevant supporting documents will not be considered.

Please read thoroughly all information of this page and select your Summer Residence Plans before submitting application HERE.

Your preferred roommate should be of the same gender and applying for the same Summer Residence period.
For better utilization of rooms, your preference will be met as far as practicable. Unit-mates will be assigned by the Management.
Room change/single room request will NOT be accepted.

Debit notes for Summer Residence Fees will be issued to successful applicants in BUniPort on 7 May 2024 and the payment due date will be 10 May 2024. Please settle Summer Residence Fees according to the instruction in the email sent by the Finance Office. You must enter the Debit Note Number and choose Bill Type during payment.

Note ^{for summer residence fees}

1. Summer Residence Fees paid are non-refundable and non-transferable.

2. Failure to pay the Summer Residence Fees on time will result in recovery of Summer Residence Offer automatically.

3. Late payment is not acceptable unless with prior special approval by the Management BEFORE the payment due date with a Penalty for late payment of $300.

4. Change of offered lodging period is not acceptable in most cases subject to special approval and an Administrative Fee of $100 per change.

Caution Money of the immediate past semester will be carried forward to Summer Residence for current residents.

Note ^{for Caution Money}

1 Caution Money will be refunded, less any restitution charges as listed on the “Charges for In-room Items” and other penalties (if any), to your bank account within 3 months.

2 Please update your bank account information in BUniPort BEFORE 16 May 2024.

3. Refund of Caution Money will not be further processed and eventually forfeited if students fail to provide a valid Hong Kong bank account in BUniPort to the Finance Office.

Room assignment result (and relocation period for current residents*) will be announced on 10 May 2024, 5pm HERE.

Subject to room availability, successful Summer residents could be assigned to South Towever of the Undergraduate Halls or South Block of the Village CARE. Reqest for change of room assignment will not be accepted.

*The relocation schedule is subject to change

【Summer Residence starts on 16 or 17 May 2024 & Summer Residence Tutors】

Assigned to Original Room

Please bring your Student Card, Door Card, Washroom Key and Mailbox Key to the G4 Service Counter during 10am – 6pm, 21-22 May 2024 for data update.

Assigned to Another Room

The following Room Relocation period* will be assigned to you subject to room availability and is NOT changeable.

1. Remove all your personal belongings from your 2023-24 room*
2. Return door card, washroom key and mailbox key of your 2023-24 room*
3. Collect door card of your Summer residence room (washroom key and mailbox key will only be issued upon request)^#, and
4. Bring your student card to the G4 Service Counter for data update

*$500 late room relocation surcharge will be levied on Summer residents who fail to complete either step1) or 2) within their assigned room relocation period.

^#Applicable to successful applicants who are assigned to the Undergraduate Halls only.

Late Room Relocation Surcharge

1. All Summer Hall residents MUST complete the room relocation within the assigned relocation period. Request for change of relocation period will NOT be accepted.
2. If you are not available to complete the room relocation within the assigned timeslot, you should authorize a current resident / Resident Tutor / Hall Tutor to relocate for you (Please leave them your room keys and submit an authorization letter to the G4 Service Counter), OR, store your luggage before you leave. Your original room should be cleared by the end of the relocation period.
3. Residents who fail to complete either step 1) or 2) above will be charged of a $500 Late Room Relocation Surcharge and it will be deducted from the Caution Money. Anything left behind in the room will also be disposed of and neither the University nor the Management will be responsible for any loss or damage of personal belongings arising from such action.

4. If you are required to relocate to another room in Summer while you are not physically in Hong Kong at the relocation period assigned, you MUST authorize another current resident / Hall Tutor to help relocate your belongings to your summer residence room in the designated time slot. NO pack and storage service will be available in 2023/24.

    

【Summer Residence starts AFTER 17 May 2024】

Please bring your Student Card and check in at the G4 Service Counter after 2pm on your check-in date during our office hours. Your Student Card will be activated and you should collect a door card of Summer residence room.

Office Hours of G4 Service Counter

1. You must check out at or before 12 noon on your latest check-out date.  A late check-out penalty of $600 will be charged per day after 12 noon of each late check-out day until the check-out procedures are completed and the penalty will be deducted from your Caution Money. In addition, students who check-out late will be recorded 16 demerit points and disqualified for student residence application with immediate effect until graduation.
2. You may check out before your latest check-out date without any refund of Summer Residence fees. You are required to arrange your room inspection at the G4 Service Counter at least 3 working days before you check out.

1. The Undergraduate Halls will undergo major external wall repair and fixing works in 2024/25, during which scaffolding will be erected to cover the entire North Tower of the Undergraduate Halls and the North Tower will be closed.  Nuisances such as noise, dust and smell will inevitably be caused.
2. The construction of Jockey Club Campus of Creativity (JC3) is underway from 7 am to 7 pm from Mondays to Saturdays, except Sundays and public holidays. During the construction period, nuisances such as noise, dust and smell will inevitably be expected. Mitigation measures will be taken by the Estates Office to minimize the nuisances incurred by the major repair and maintenance at the Undergraduate Halls and construction of JC3 as far as practicable. Residents are advised to close windows of their rooms to alleviate nuisances as appropriate. Your continued understanding and patience will be greatly appreciated. Please contact the Estates Office should you have further questions.
3. The construction of special schools at Renfrew Road is underway from 7 am to 7 pm from Mondays to Saturdays, except Sundays and public holidays. During the construction period, nuisances such as noise, dust and smell will inevitably be expected. Residents are advised to close windows of their rooms to alleviate nuisances as appropriate. Your continued understanding and patience will be greatly appreciated.
4. Other minor refurbishment works may also take place during the same period. There may be occasional noise during daytime.

Students shall not use the Gym System in Fitness Room without having first undergone appropriate fitness training.

Your application implies your agreement to abide by the University Standards of Conduct of students, Terms and Conditions of Hall Residence, Residents' Code and Hall Rules as posted on the Undergraduate Halls website. By checking in, it implies that you agree the management to inform your parents/ guardian/home institution of any such sanctions and details of the related disciplinary matter.

All personal data collected and retained will be used for processing applications, statistical analysis, management of  student residences including the enforcement of all its related rules, promotion of activities and notifications, contacting  residents and their parents/guardian in case of emergency and such other purposes permissible under the Privacy Policy Statement and Personal Information Collection Statement of the University. Please click HERE for details.  You have the right to access to or correct your personal data kept by the University by logging into the University Cyber Port System (BUniPort) and contacting the relevant Departmental Personal Data Privacy Manager.