Check-out Procedures
Check-out Date and Time (First Semester 2024/25)
Type of Students
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Latest
Check-out Time
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Check-out Location
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Exchange Students / Local and Non-local Students |
Before 12 noon on
23 Dec 2024 (Mon)
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G4 Service Counter
(opposite to entrance of South Tower of the Undergraduate Halls)
OR
24-hour Security Counter
(located at lobby of South Tower of the Undergraduate Halls )
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Note: Residents should check out before 12 noon on their latest check-out date. An email on “Check-out Procedures” will also be sent to residents in due course.
Please note the following important update!!
A resident is considered as “checked out” by completing the following 4 components:
- Complete room inspection
- Vacate the room before check-out
- Leave the room and the Undergraduate Halls (exiting through the turnstile)
- Return the door key card, washroom key, mailbox key and bicycle parking permit (if any) with the signed check-out envelope on or before the check-out date
Residents who fail to complete paragraph a) to d) will be considered late check-out.
Residents who check out late from the Halls after the latest check-out time will be recorded 16 demerit points and disqualified for hall application with immediate effect until graduation. A late check-out penalty of $600 will be charged per day after 12noon on 23 Dec 2024 and after 12noon on the following days of each late check-out day until the check-out procedures are completed. The Hall Management reserves the right to refer the late check-out cases to the University Disciplinary Panel for further handling.
- Select
- Local & Non-local students
Room Inspection (Please note the update!)
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Refund of Caution Money
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Check-out
* Caution Money may be fully forfeited if your check-out procedures are not complete
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Room Inspection
You may login to BUniPort > U-Life > Hall Residence > Check out Room Inspection Confirmation to view your assigned timeslot for room inspection.
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Room Inspection
* If you are not present during the room inspection, representative of the Undergraduate Halls will inspect your room (witnessed by Resident Tutor / Hall Tutor / staff of Undergraduate Halls) as planned and you have to come to G4 Service Counter to sign the inspection form afterwards.
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Refund of Caution Money
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Check-out
* Caution Money may be fully forfeited if your check-out procedures are not complete or if you fail to collect the amount during Office Hours of the G4 Service Counter before check-out.
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1.
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Early Check-out
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Please come to G4 service counter to proceed the check-out procedures one week before your check-out date.
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2.
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Letter in Mailbox
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Please remember to check and clear your mailbox before returning the keys. All uncollected mails will be returned to the Post Office
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3.
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Return of bicycle parking permit (if any) | Return it together with the washroom key and mailbox key. |
4.
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Clear your Bed Space before Returning Keys
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The access right of your student card to the hall will be voided immediately after check-out. Please make sure you have cleared your bed space and closed the window and the room door before returning the keys
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5.
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Clearance of belongings
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You should clear all your personal belongings, unused items, rubbishes and food in the mini-fridge before check-out. Anything left behind in the room will be consficated and handled by the Hall Management. The residents will be subject to a clearance fee at $100 per garbage bag. Neither the hall management nor the cleaners would be responsible for any loss or damage of personal properties in such case.
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6.
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Key Loss penalty
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Door card ($50), Washroom key ($100), Mailbox key ($30)
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7.
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Late Check-out Penalty
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Late check-out penalty of $600/day will be levied on you if you return the “Check-out Envelope” late (it counts as one day after 12 noon). The penalty is not meant an approval to stay after check-out date.
16 demerit points will be recorded as well and the Hall Management reserves the right to refer the late check-out cases to the University Disciplinary Panel for further handling.
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8.
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Claiming back Personal Belongings
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In the event of claiming back any personal belongings before disposal, an administrative fee of $200 will be charged per batch.
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