Summer Residence for Students

Please read the General Information carefully and thoroughly before you submit your student residence application. 

Full-time UGC-funded Undergraduate students who are current residents of the Undergraduate Halls/ Village CARE in the Second Semester in 2024/25, except the following students, are eligible to apply:

1. Exchange students who are staying in the Undergraduate Halls/ Village CARE in the Second Semester of 2024/25, and
2. Final year local students.

NOTE: Students must possess a student status of “Normal Study” as defined by the Academic Registry during the stay in the Student Residence. You may check your student status in BUniPort > Profile > Personal Particulars & Study Record. Students who cease to be classified as “Normal Study” (e.g. taking an internship, suspension of study or leave of absence) will no longer be eligible for Student Residence and will be required to check out of the Hostels.

Admission Priorities
Priorities will be given to:

1. Eligible students who are current Undergraduate Hall/ Village CARE residents with academic engagement in Summer (e.g. summer course / program-required internship* etc.)
2. Eligible students who are current Undergraduate Hall/ Village CARE residents with special needs# (proof required)

*Program-required internships refers to internships which are either credit-bearing or part of the graduation requirement. Internships of the students’ self-interest will not be given any priority in the Summer Residence application.

*Applications with academic reasons without relevant supporting documents will not be considered.

#Applications with reasons of academic society/ interest club/ summer job/ home renovation/ driving test/ auxiliary police training/ self study/ extra-curricular activities will not be considered. 

Supporting documents (Please update the hyperlink) MUST be uploaded to the online application platform on or before 29 April 2025. Application without relevant supporting documents will not be considered.

Your preferred roommate should be of the same gender and applying for the same Summer Residence period.
For better utilization of rooms, your preference will be met as far as practicable. Unit-mates will be assigned by the Management.
Room change/single room request will NOT be accepted.

Debit notes for Summer Residence Fees will be issued to successful applicants in BUniPort on 8 May 2025 and the payment due date will be 13 May 2025. Please settle Summer Residence Fees according to the instruction in the email sent by the Finance Office. You must enter the Debit Note Number and choose Bill Type during payment.

Note for summer residence fees

1. Summer Residence Fees paid are not refundable and transferable.
2. Failure to pay the Summer Residence Fees on time will result in recovery of Summer Residence Offer automatically.
3. Late payment is not acceptable unless with prior special approval by the Management BEFORE the payment due date with a Penalty for late payment of $300.
4. Change of offered lodging period is not acceptable in most cases subject to special approval and an Administrative Fee of $100 per change.

Caution Money of the immediate past semester will be carried forward to Summer Residence for current residents.

Note for Caution Money

1. Caution Money will be refunded, less any restitution charges as listed on the “Charges for In-room Items” and other penalties (if any), to your bank account within 3 months after the check-out of Summer Residence.
2. Please update your bank account information in BUniPort BEFORE 22 May 2025.
3. Refund of Caution Money will not be further processed and eventually forfeited if students fail to provide a valid Hong Kong bank account in BUniPort to the Finance Office.

Note for Utility

1. Successful applicants who are assigned to Village CARE should take note that, in addition to the in-room air-conditioning, other electricity consumption within their bedrooms and units/apartments (for the water heater, ventilation and the power socket) will be charged based on a user- pay principle.
2. Successful applicants can top up the balance of the Energy Meters for   their rooms/ units/ apartments and pay the laundry charges using the kiosk located on N14/F of the Village CARE, using their Octopus Cards.

Room assignment result (and relocation period for current residents*) will be announced on 14 May 2025, 5pm HERE.

As the Undergraduate Halls is undergoing major external wall repair and fixing works this Summer, successful Summer residents will be assigned to the Village CARE only. Request for change of room assignment will not be accepted.

*The relocation schedule is subject to change

1. You must check out at or before 12 noon on your latest check-out date.  A late check-out penalty of $600 will be charged per day after 12 noon of each late check-out day until the check-out procedures are completed and the penalty will be deducted from your Caution Money. In addition, students who check-out late will be recorded 16 demerit points and disqualified for student residence application with immediate effect until graduation.
2. You may check out before your latest check-out date without any refund of Summer Residence fees. You are required to arrange your room inspection at the General Office of ACCM at least 3 working days before you check out.

1. The Undergraduate Halls is undergoing major external wall repair and fixing works in Summer 2025, during which scaffolding will be erected to cover the entire South Tower of the Undergraduate Halls and the South Tower will be closed.  Nuisances such as noise, dust and smell will inevitably be caused.
2. The Government Project at Renfrew Road - construction of special schools at Renfrew Road is underway from 7 am to 7 pm from Mondays to Saturdays, except Sundays and public holidays. During the construction period, nuisances such as noise, dust and smell will inevitably be expected. Residents are advised to close windows of their rooms to alleviate nuisances as appropriate. Your continued understanding and patience will be greatly appreciated.
3. Other minor refurbishment works may also take place during the same period. There may be occasional noise during daytime.

Your application implies your agreement to abide by the University Standards of Conduct of students, Terms and Conditions of Hall Residence, Residents' Code and Hall Rules as posted on the website. By checking in, it implies that you agree the management to inform your parents/ guardian/home institution of any such sanctions and details of the related disciplinary matter.

All personal data collected and retained will be used for processing applications, statistical analysis, management of  student residences including the enforcement of all its related rules, promotion of activities and notifications, contacting  residents and their parents/guardian in case of emergency and such other purposes permissible under the Privacy Policy Statement and Personal Information Collection Statement of the University. Please click HERE for details.  You have the right to access to or correct your personal data kept by the University by logging into the University Cyber Port System (BUniPort) and contacting the relevant Departmental Personal Data Privacy Manager.