Check-out Procedures
Check-out Date and Time (Second Semester 2024/25)
Type of Students
| Latest
Check-out Time
| Check-out Location
|
| Exchange Students / Local and Non-local Freshmen | Lower Floors: S2 - S10
latest by 12noon,
22 May 2025 Upper Floors: S11 - S18 | Office Hours
G4 Service Counter (opposite to entrance of South Tower)
OR
Out of Office Hours
24-hour Security Counter
(located at lobby of South Tower)
|
| Local & Non-local Returning Students/Non-local Mentors | Lower Floors: S2 - S10 Upper Floors: S11 - S18 | |
| Hall Tutors | Latest by 12noon, 26 May 2025 |
Note: Residents should check out before 12 noon/3pm on their latest check-out date. An email on “Check-out Procedures” will also be sent to residents in due course.
Please note the following important update!!
A resident is considered as “checked out” by completing the following 4 components:
- Complete room inspection
- Vacate the room before check-out
- Leave the room and the Undergraduate Halls (exiting through the turnstile)
- Return the door key card, washroom key, mailbox key and bicycle parking permit (if any) with the completed check-out acknowledge slip and plastic bag on or before the check-out date
Residents who fail to complete paragraph a) to d) will be considered late check-out.
Residents who check out late from the Halls after the latest check-out time will be recorded 16 demerit points and disqualified for hall application with immediate effect until graduation. Late check-out penalty of $600 per day will be charged if you return the check-out acknowledge slip and plastic bag late. Such penalty will be charged until the check-out is completed. The Hall Management reserves the right to refer the late check-out cases to the University Disciplinary Panel for further handling.
Room Inspection (Please note the update!)
The room inspection would be arranged after your check-out by the staff of Undergraduate Halls. Restitution charges for damage or loss in the room would be levied according to the result of the room inspection before the room cleaning. You are strongly advised to close the door when you check out of the hall.
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Refund of Caution Money
Update your bank account information timely in BUniPort. How?
Caution Money will be refunded to your designated HK bank account via autopay within 3 months after your check-out.
- Further to the announcement by the Finance Office of “Paperless Electronic Payments to Students”, with effect from 1 February 2023, electronic payment has been the ONLY payment method for making payments to students (mainly via autopay). Please register/update your bank account information in the BUniPort no later than 4 Dec 2023. Refund of Caution Money will not be further processed and eventually forfeited if students fail to provide a valid Hong Kong bank account in BUniPort to the Finance Office.
Restitution charge, if any, will be deducted from Caution Money.
Caution Money may be fully forfeited if your check-out procedures are not complete
⇩
Check-out
Put your Door Key Card, Washroom Key and Mailbox Key in the check-out plastic bag.
Return the check-out acknowledgement slip and plastic bag to the G4 Service Counter, OR Security booth after office hours
* Caution Money may be fully forfeited if your check-out procedures are not complete
Room Inspection
The timeslot of room inspection will be assigned by the Management Office and inform the residents via email.
- You are advised to stay in your room during the inspection. If you are unavailable during the assigned room inspection timeslot, the ACCM staff/ Hall Tutor will complete the room inspection procedure on your behalf.
For early check out, please make an appointment with G4 Service Counter in-person
⇩
Room Inspection
Stay in your Room during the Room Inspection period.
Check, complete and sign on the inspection form after room inspection.
Complete the room inspection before you check out.
* If you are not present during the room inspection, representative of the Undergraduate Halls will inspect your room (witnessed by Resident Tutor / Hall Tutor / staff of Undergraduate Halls) as planned and you have to come to G4 Service Counter to sign the inspection form afterwards.
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Refund of Caution Money
Go to the Village CARE Service Counter (Room 201 of JC3) during Office Hours after the Room Inspection has been conducted.
Return Washroom Key, Mailbox Key and Bicycle Permit (if any) after Room Inspection but before check-out during Office Hours of the Village CARE Service Counter (Room 201 of JC3).
Collect Caution Money in cash in-person.
Check-out acknowledgement slip and plastic bag will be provided when you collect your caution money at Village CARE Service Counter (Room 201 of JC3) and return it to us when you leave.
Restitution charges, if any, will be deducted from Caution Money.
Caution Money may be fully forfeited if your check-out procedures are not complete or if you fail to collect the amount during Office Hours of the Village CARE Service Counter before check-out.
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Check-out
1. Close all the windows and doors, vacate and leave the room.
2. Leave the Undergraduate Halls (*exiting through the turnstile)
3. Return the completed check-out acknowledgement slip and plastic bag with door key card inside to the G4 Service Counter (during office hours*) or South Security Counter (after office hours) at the Undergraduate Halls.
Failure to check out on time may result in disposal of all personal belongings left behind in the room.
1.
| Early Check-out
| Please come to G4 service counter to proceed the check-out procedures one week before your check-out date.
|
2.
| Letter in Mailbox
| Please remember to clear your mailbox and change your correspondence address before returning the keys. All mails and parcels (including uncollected letters in the mailbox) of non-residents or those checked out already will be returned to the Post Office in due course. |
3.
| Return of bicycle parking permit (if any) | Please return the bicycle parking permit to Village CARE Service Counter (Room 201 of JC3) when you collect your caution money. The $100 deposit will be refunded to you together with the Caution Money. In case of loss, the deposit will be forfeited. |
4.
| Clear your Bed Space before Returning Keys
| The access right of your student card to the hall will be voided immediately after check-out. Please make sure you have cleared your bed space and closed the window and the room door before returning the keys.
|
5.
| Clearance of belongings
| You should clear all your personal belongings, unused items, rubbish and food in the mini fridge before check-out. Anything left behind in the room, corridor and Lounge will be disposed of in due course. Otherwise, the residents concerned will be subject to a clearance fee at $100 per garbage bag. Neither the Management Office nor the cleaners would be responsible for any loss or damage of personal properties in such cases. In the event of claiming back any personal belongings pending for disposal, an administrative fee of $200 will be charged for each request. A black rubbish bag will be distributed in each student bedroom during the weekly washroom cleaning in early May to facilitate disposal of rubbish before you check out. |
6.
| Key Loss penalty
| Door card ($50), Washroom key ($100), Mailbox key ($30)
|
7.
| Late Check-out Penalty
| Late check-out penalty of $600/day will be levied on you if you return the “Check-out Acknowledge Slip” late (it counts as one day after 12 noon/3pm). The penalty is not meant an approval to stay after check-out date.
16 demerit points will be recorded as well and the Hall Management reserves the right to refer the late check-out cases to the University Disciplinary Panel for further handling.
|
8.
| Claiming back Personal Belongings
| In the event of claiming back any personal belongings before disposal, an administrative fee of $200 will be charged per batch.
|
| 9. | Remaining Balance in Payment Kiosk | Please note that any remaining balance left in the payment kiosk will NOT be refunded after your check-out. You are recommended not to top up a large amount for your room as the check-out date approaches. |