Start main content

SEN/Disability Registration Procedures

For students with disabilities and/or special educational needs (SEN) and wish to receive additional support and special arrangements, please follow the official SEN registration procedure in respective offices as follows: 

  • Register with the School of Continuing Education (SCE) if you are admitted into programmes offered by the School of Continuing Education (SCE) or the College of International Education (CIE) in HKBU. Click here for more information. 
  • Register with the Graduate School if you are admitted into Taught Postgraduate (TPG) or Research Postgraduate (RPG) programmes in HKBU.  Enquiry: +852 3411 5127, gs@hkbu.edu.hk
  • Register with the Academic Registry if you are admitted into Undergraduate (UG) programmes in HKBU. Enquiry: +852 3411 5838, ugs@hkbu.edu.hk

Registration Flow for Undergraduate Students

Select
  1. Students are invited to declare their disability or special educational needs (SEN) to the Academic Registry on a voluntary basis in early September when they are newly admitted to HKBU. 
  2. Applicants are required to submit medical proofs and supporting documents of the registration (i.e. a professional assessment report issued within five years which must contain the diagnostic statement identifying the disability condition and the recommendation on reasonable academic accommodations/adjustments and or/other support services, proofs of special examination arrangements in public examinations) in person. Please refer to the next tab for details of the documentation criteria. 
  3. Consent to release confidential information is to be obtained from the student to facilitate communication with parties concerned.
  4. Applicants will receive application result notification via email. 
  5. The Unit for Students with Special Educational Needs (USSEN) will contact registered students for an individual meeting to discuss further support that would be appropriate, reasonable, and effective, if necessary. 
  6. USSEN staff will liaise with those units about support services requested in order to facilitate student’s university life. 

1
 

Applicants should submit a completed SEN Registration Form together with the following documentary evidence: (1) medical proof of the disability and (2) diagnostic, professional assessment report if SEN support service is required. Supporting documents in a language other than English and Chinese are generally not accepted. 

(1) Medical Proof of Disability  

  • The medical proof issued by a qualified specialist, a registered medical practitioner, the Hospital Authority, the Department of Health, the Education Bureau within five years generally will be accepted, unless otherwise specified.
  • The proof should clearly state the type of disability and provide a diagnostic statement identifying the disability condition as well as indicating whether the effects of the disability condition are permanent, temporary, episodic, or fluctuating.

(2) Diagnostic and Professional Assessment Report

  • Applicants with different SENs are required to submit specific supporting documents, i.e. diagnostic and professional assessment reports (details required as listed here) if specific support or intervention is needed.
  • The supporting document(s) should be issued within five years, unless otherwise specified, and provide the following suggested information:
    • Date of appointment AND the issuance date of assessment report;
    • Accessor’s full name, signature, certified professional status, and contact information;
    • A diagnostic statement identifying the disability condition(s);
    • Recommendations on reasonable academic accommodations or adjustments and/or other support services;
    • Impact of disability conditions on the learner’s academic learning and campus life.
  • Other supporting documents such as special academic adjustments, special examination accommodations approved by the previous college, secondary school, the Hong Kong Examination Assessment Authority, or other recognized public examination agencies will be accepted generally.

The University reserves the right to request clarification and/or further documentation of disability, more updated/additional information when deemed appropriate.

(a) Physical & Sensory Disabilities 

Type of PD  Type of Professional Required  Report Requirement 
Hearing Impairments Ear, Nose, Throat (EN) specialist, audiologist or relevant professional To specify the degree of hearing loss of each ear. Speech & Language problems should be included in the assessment report (if any) issued by a speech therapist.
Physical & Mobility Disabilities Physiotherapist, occupational therapist or relevant professional To state the learner’s conditions and degree of disability (i.e. writing ability, mobility & physical functioning).

Visual Impairments

(e.g. lower vision, blindness, colour blindness)

Ophthalmologist, optometrist or relevant professional To specify the learner’s visual acuity, visual field, or colour amblyopia, colour-blindness problems.

(b) Learning and Neurodevelopmental Disabilities

Type of PD  Type of Professional Required  Report Requirement 
Attention-Deficit / Hyperactivity Disorder Psychiatrist, clinical/educational psychologist, paediatrician, neurologist, neuropsychologist or relevant professional To specify the learner’s diagnosis and area(s) of difficulty.

Autism Spectrum Disorder

(e.g. Autism, Asperger’s Syndrome)

Psychiatrist, clinical/educational psychologist, neurologist, neuropsychologist or relevant professional To specify the learner’s diagnosis and area(s) of difficulty.

Specific Learning Disabilities (e.g. Dyslexia, dyscalculia)

Clinical/educational psychologist, paediatrician, neurologist, neuropsychologist or relevant professional To specify the learner’s diagnosis and area(s) of difficulty.
Speech & Language Impairment Speech therapist or relevant professional To state the severity of the learner’s disability & area(s) of difficulty (i.e. fluency, voice & articulation).

(c) Mental Illnesses (report within one year) 

Type of PD  Type of Professional Required  Report Requirement 
Mental Illness Psychiatrist or clinical psychologist or relevant professional To state the learner’s diagnosis & area(s) of difficulty. 

(d) Others 

Type of PD  Type of Professional Required  Report Requirement 

Visceral Disabilities/

Chronic Illnesses/

Acquired Brain Injury/

Rare Diseases
A registered medical practitioner/ specialist, clinical psychologist, physiotherapist, occupational therapist or relevant professional  To state the learner’s diagnosis, conditions, and difficulty area(s).
  1. To provide relevant information and sufficient documentation to support your requests.
  2. To participate in your support planning and implementation process, such as checking with your course instructors on the special arrangements prior to in-class assessment dates, collecting feedback from course instructors on what works for you and what needs to be modified.
  3. To update the Academic Registry of any changes to your needs and/or difficulties. 
  4. Students are strongly encouraged to register their special educational needs, if any, as early as possible. Current students with valid HKBU studentships are also welcome to register their special educational needs anytime during the study when such needs arise. 
     
  1. Registration for disability or special educational needs (SEN) support is voluntary. Students are free to withdraw at any time without any consequences.
  2. Confidential data obtained from a registered student is used for the purposes of service arrangements, except where it is essential and under strict privacy agreement, or that it is required by law/regulation.
  3. The data collected will be handled with strict confidentiality in compliance with the Personal Data (Privacy) Ordinance of Hong Kong. For details of the University’s Privacy Policy, please click here.
  4. Consent to release confidential information would be sought from the student during the declaration process. The registered student can request to review and amend the consent information at any time during the course of study at HKBU. The given consent will expire upon graduation.

Contact

For any enquires, please contact us during office hours: 

Tel             : +852 3411 2806
Email        : ussen@hkbu.edu.hk
Address   : Room DLB704A, Level 7, David C. Lam Building, Shaw Campus  

Opening Hours
Mondays to Fridays – 9:00am to 1:00pm and 2:00pm to 5:30pm
Saturdays, Sundays and Public Holidays – Closed