HKBU Alumni Gratitude Fund (AGF)
The Fund was set up with donations raised by the Village CARE Campaign in 2019. A group of HKBU alumni pledged a sum donation in support of students with special educational needs (SSEN). The Fund represents a way to show the alumni’s gratitude to their alma mater, an encouragement for the next generation of students to thrive in their own way.
Through providing financial assistance to SSEN for their study and learning, it is expected:
- To facilitate the SSEN’s adjustment and adaptation in the University.
- To enhance the sense of belonging, support and care of SSEN.
- Full-time HKBU students studying UGC funded degree or above level programmes, registered with special educational needs (i.e. physical disability, hearing impairment, visual impairment, speech and language impairment, visceral disability, specific learning disabilities, attention-deficit/hyperactivity disorder, autism spectrum disorder, developmental coordination disorder, mental illness, and chronic medical illness, etc.).
- Procurement of assistive, technological learning aid and equipment for SSEN’s study.
- Acquisition of professional assessment service/special medical/transportation intervention related to disability/SEN to support SSEN’s university learning.
- Retrospective applications will not be considered and funded normally. Special medical intervention related to a disability/SEN may be considered with strong justifications.
- Only one successful application will be granted for a SSEN per academic year.
1. Applications will be assessed on the basis of the followings:
- Effectiveness and need on the use of the proposed item/service in facilitating the applicant’s learning.
- The impact on enhancing the applicant’s university life experience.
2. Preference will be given to eligible applicants who have never received any SEN related funding before.
Number of Recipient
Up to 8 per year subject to the availability of the funding source.
Maximum Fundable Amount
- Each applicant will be granted not more than HK$20,000 per academic year.
- Funding will be granted for one year at a time for each applicant.
- Discretion will be exercised to approve additional funds for items/services with strong justifications.
Application Procedure and Timeline
Please refer to the flowchart below for the application procedures:
Submission of Part A: Confirmation of Eligibility
Applicants should first complete Part A to confirm their eligibility before proceeding to apply a fund for procurement of assistive, technological learning aids and equipment and/or acquisition of services, professional assessment, special medical, transportation intervention related to disability/SEN to support SSEN’s university learning (Part B).
- Eligible students should first fill in an online application form (Part A ) to confirm their eligibility. In addition to personal particulars, they need to state their reasons for application and provide an initial plan of using the fund for the proposed items/services.
- Applicants will be notified of their results of Part A normally within five working days by HKBU student email after the submission.
- Successful applicants of Part A will invite to complete Part B for funding applications for the proposed activity/project via HKBU student email.
Submission of Part B: Funding Application for Procurement of Items and/or Acquisition of Services
Applicants should have submitted “Part A: Confirmation of Eligibility” and received an approval email from USSEN before filling out Part B. Please complete and submit Part B prior to the procurement of items and/or acquisition of services by providing all support documents listed below:
- Supporting/information of the medical intervention/special transportation service related to the disability;
- At least one quotation for purchase at HKD12,000 or below; or at least two quotations for purchase up to HKD15,000; or at least three quotations for purchase up to HKD20,000 shall be provided along with all supporting documents. Applicant is required to provide an original or a photocopy of the certified copy of the price quotation.
Please click here for further information on a price quote template.
- For postgraduate students, a copy of the most recent medical or professional report which indicates the current level of disability is required.
- The application opens throughout the year.
- Applicants may be invited for a meeting to present their proposed items/services.
- Successful applicants will be notified of application results by email within five working weeks after submission of all required documents/meeting held and further information provided if any.
Submission of Reflective Essays & Other Obligations
- Upon the approval of the use of the fund and receipt of the assistive aid or service, students are required to submit a reflective essay with an emphasis on outcomes, results achieved, use of the fund awarded, feedback and evaluation.
- To express your immense gratitude to the University alumni for their generous support for the AGF, you are required to submit a reflective essay and several photos of yourself. Please be reminded to submit it along with supporting documents within two calendar weeks upon receipt of the assistive aid or service and should be sent to firstname.lastname@example.org. Late/no submission may result in score deduction in applying other HKBU SEN related financial schemes.
- Please refer to the following guidelines for writing your essay:
- The reflective essay should include:
- An account of the acquisition of service/item procurement
- An evaluation of the acquisition of service/item procurement with details on:
- Results achieved
- Use of the grant awarded
- Obstacles encountered and areas for improvement (if any)
- Feedback and evaluation
- At least three high-resolution group and/or individual photos
- Recipients may be invited to attend some experience-sharing occasions and/or meet with Fund's donors if requested by the Office of Student Affairs.
Reimbursement of Fund
- The HKBU Finance Office will arrange the Fund's reimbursement upon the student's submission of the sharing article, photos, payment proofs of your procurement and details of your Hong Kong bank account to us within two calendar weeks upon completion of your proposed learning activity.
- Students may receive the fund via your bank account normally in around 8 - 12 weeks, subject to the actual receipts to be received, acceptance by the Finance Office and reassessment may be made by the Office. The reimbursement will be made upon satisfactory acceptance of the final auditing and the reflective essay.
- Students will not be reimbursed any amount spent over the approved amount. Any unspent amount will be retained by or returned to the Fund.
- Successful applicants must hold valid HKBU full-time studentship at the time of reimbursement, otherwise, no approved fund will be reimbursed.
- The SA reserves the final rights on the decisions of subsidy allocation and guidelines amendment at any time as appropriate.
- Successful applicants are required to submit a sharing article, at least three photos, and a completed evaluation survey to USSEN within two calendar months upon receipt of the assistive aids/services.
For any enquires, please contact Miss Gloria Yu of the Unit for Students with Special Educational Needs, Counseling and Development Centre, Office of Student Affairs:
Tel : +852 3411 5230
Email : email@example.com
Address : Room DLB704A, Level 7, David C. Lam Building, Shaw Campus
Mondays to Fridays – 9:00am to 1:00pm and 2:00pm to 5:30pm
Saturdays, Sundays and Public Holidays – Closed