Campus Inclusion Activities (CIA) Programme

Application Procedures

1. Completed application must be submitted at least 2 weeks prior to the commencement of the programme. 
2. Application should be submitted online with the following support documents:
   • Activity proposal
   • Budget plan with detailed breakdown
3. Proposed measures to accommodate the needs of SSEN with justifications have to be included in the application. 
4. Registered CIA will be promoted to suitable SSEN through Unit of Students with Special Education Needs in the Office of Student Affairs (SA). 

Financial Subsidies

1. The funding will be terminated if student organisations fail to submit the evaluation report and required documents by the stated deadline.
2. The funding can only support expenses in the particular activity stated in the application materials.
3. The actual amount of funding will be determined by the receipts submitted by student organisations. 
4. SA reserves the right to adjust the amount of subsidy in consideration of the availability of funds.

Funding Guidelines 

1. 70% of the promotion and production costs, with a maximum of HK$1,000 per application.
2. For CIA which fall into any of the funding categories in the "Ear-marked Student Activities Fund" or "Service-learning Student Activities Fund", the maximum amount of subsidy from CIA programme shall not exceed the maximum amount of subsidy as stipulated in the funding guidelines of those 2 mentioned funds. 
3. Student organisations can apply for funding from CIA Programme as well as Ear-marked Student Activities Fund or Service-learning Student Activities Fund. The applications for different fundings will be reviewed separately.
4. SA may approve an extra amount of subsidy to CIA if the activity is proven to be beneficial to students, especially SSEN, at large.
5. SA reserves the final rights on the decisions of subsidy allocation and guidelines amendment at any time as appropriate.

Obligations

1. Student officers of all successful applications must submit the following documents within one month upon completion of the funded activity:
   1. Online activity evaluation report with:
      1. Justifications on learning outcome(s) achieved.
      2. Report on arrangement for the inclusion of SSEN from the category(s) stated in the application.
      3. Summary on the assistance provided to SSEN in the activity (if any).
      4. Achievements attained (e.g. awards, prizes) via the respective programme, if any.
      5. Financial statement with ORIGINAL receipts. (Please stick all receipts on A4 papers and number the receipts following the order of particulars in the financial statement. Hard copies of the receipts should be submitted to the Office of SA)
      6. At least six photos showing different elements of the activity.
      7. Copy of all promotion materials of the activity.
      8. List of participants including their name and student ID.
2. The following acknowledgements should be included in all promotion materials such as banner, poster and booklet: 
   
   “Campus Inclusion Activities registered, students with special educational needs are welcomed” or “此活動已註冊為校園共融活動，歡迎有特殊教育需要的同學參加”
   
   AND
   
   "The activity is sponsored by Hong Kong Baptist University Student Activities Fund" or "本活動由香港浸會大學學生活動基金贊助"

Useful Resources

Online application form for CIA Programme and financial subsidy

Online activity evaluation report

Enquiry 

Campus Life & Amenities Unit, Office of Student Affairs
Phone: 3411 7883
Email: sacla@hkbu.edu.hk
Address: Room 201, 2/F, The Jockey Club Campus of Creativity (JC³)