CCL Guideline

CCL Recognition Guidelines​
 

A CCL-recognised event/activity/programme must meet all of the following criteria:

It should be:

  1. managed by university staff (in areas of programme coordination, attendance-taking, etc.);​

  2. at least 1 hour long;

  3. delivered/ facilitated by recognised speaker(s)/trainer(s);​

  4. evaluated by participants of the programme via the use of a standard of evaluation form;

  5. open to all HKBU students;

  6. a non-course/ non-academic requirement.

  7. no alcoholic consumption, unless with educational purposes; and​

  8. activities must address one of the CCL objectives/intended learning outcomes ​
     

Hints to fill in application form for CCL activity:
 

Field

Hints

#Activity Code

The CCL Code will be automatically generated by the system.

CCLYYYY0001: YYYY is generated according to the start date.

Once the code is generated, changing the start date to another academic year will NOT bring changes to the CCL Code.

Academic Year

Between 1 Sep to 31 Aug

Activity Format

Please choose from options:

 

Camping (Experiential Learning)

Competition (U-Wide Event: Competition)

Conference / Seminar / Forum

E-Learning (Training / Workshop)

Internship (outside the formal curriculum) (Experiential Learning)

Performance (U-Wide Event: Performance)

Service Experience (Experiential Learning)

Study / Field Trip (outside the formal curriculum)

Training / Workshop

Visit (Experiential Learning)

Others (U-Wide Event: Others)

#CCL Activity Category

This field will appear once the Activity Format is chosen. No action is needed.

 

Seminar: One-to-all format; rather static and traditional as a talk.

Workshop: One-to-many format; more hands-on practice.

Experiential Learning Activity: Outside campus.

U-Wide Event: – Other: May be outside campus, e.g. anniversary event of hiking.

Activity Nature

1. Multi Natures of the activity can be selected.

2. Campus Internationalisation refers to the situation where overseas speaker on campus.

3. Overseas trip is NOT considered as campus internationalization.

#Contribution to Graduate Attributes

 

#Main Medium (Language)

 

#CCL Component

 

#Activity Objectives

 

#Intended Learning Outcomes

 

#Evaluation of Objectives / ILOs

CCL-recognised activity must be evaluated by participants of the activity via the use of a standard of evaluation form

#Does the activity achieve any of the 17 United Nations Sustainable Development Goals (SDGs)?

 

#Does the activity promote national security education and/or national education?

If the activity promotes national security education and/or national education, please ask the participants to complete an additional online evaluation form based on the primary element you selected.

#Activity Name (English)

1. MUST be in English only.

2. Names in other languages are not allowed.

3. Mixed language name is not allowed.

4. Do NOT duplicate Activity Name within 2 months

5. If for re-run activities, please distinguish the activities with dates or other attributes

Activity Name (Chinese)

1. MUST be in Chinese or mixed language.

#Organiser

1. It is default as the applicant’s department.

2. It must be a University department/unit/office. Outside organizations or  students organisations are not accepted.

HKBU Co-organiser

Please fill in with department short code as co-organiser

Non-HKBU Co-organiser

Please fill in as needed e.g. Student societies, external organisations, etc.

#Speaker

Has to be professional speakers/ trainers. Biography of the speakers/trainers needs to be provided.

Target Group of Service Delivery

The target beneficiary if the activity is service delivery, e.g. the elderly, underprivileged children

Total number of service hours

Only available if it is a Service Experience

Total number of beneficiaries

Only available if it is a Service Experience

#Start Date and Time

 

#End Date and Time

1. The event should be at least 1 hour or longer. Alert will be prompted if the event length is shorter than 1 hour.

#Venue

1. Easy comprehension (i.e. not too simple. e.g. full name for Shek Mun Campus (SMC), Undergraduate Halls (UGH)).

2. For online talks/workshops: Online via Zoom, Online via Microsoft Teams, etc.

3. Online trainings (e.g. eCourse): may put URL or just “HKBU Moodle”, etc.

Country/Region of the Venue

1. The region of the event take place, but not where the speaker come from (i.e. Country/Region of the Organisation of the Speaker)

2. Choose “Internet” for online trainings

3. Choose “Hong Kong” AND “Internet” for online talks/workshops

Activity Duration

Only available in Visit

#Description

More information to explain that the application fulfills CCL requirement.

#Registration

Amendable by applicant only.

On the separate page of Reg.

#Fee

 

#Amount

Confirm the amount of the fee with applicant if necessary.

#Purpose

e.g. Programme fee, transportation, etc.

#Website

 

#Enquiry Contact Person

Student or non-HKBU employee may be accepted (i.e. Need to deal with all enquiry including attendance checking after the event)

#Enquiry Phone No.

Please put full phone number i.e. with 3411 in front.

#Enquiry Email

 

Proposal

Optional

#Poster

Must be jpeg. Do NOT upload PDF file.

The checkbox of Delete will override the action of uploading image. If the applicant wants to replace the Poster, he must not tick the Delete box.

Expected No. of Students

Have no effect on the registration quota. For CCL Approver’s reference only.

Application Remarks

Input by applicant. For CCL Approver’s reference only.

Employability Checklist

Optional (i.e. would be applicable for internship program to qualify the students)

Department/ Unit Code

Default

Applicant’s Name

Default

Applicant’s Phone

Free input

Applicant’s Email

Default

** # = The field will be shown on CCL website**


Common Tips for CCL application
 

  • Venue: For online talks/workshops: Online via Zoom, Online via Microsoft Teams.

    Online trainings (e.g. eCourse): put URL or just “HKBU Moodle”.

  • Country/Region of the Venue: The region of the event, but not where the speaker come from (i.e. Country/Region of the Organisation of the Speaker)

    • Choose “Internet” for online trainings
    • Choose “Hong Kong” and “Internet” for online talks/workshops
       
  • Application initiated by student organisation: A department must take over the activity as the main organiser. The department shall shoulder the responsibility of taking attendance, application, activity administration and activity evaluation. Staff presence in the activity is required.

  • Only 1 CCL unit is recognized for 2 consecutive sessions of activities. 
     
    • 1 session of activities is recognized as CCL while the other session(s) should be input as non-CCL activity.

    • If recognising the earlier session as CCL bearing activity, students will get 1 CCL unit for attending the first part of the event.  Some students may skip the later sessions.
      In this case, the earlier session will be shown on CCL website.

    • If recognising the later session as CCL bearing activity, the earlier session of the activities can be considered as the pre-requisite for the later session. Students need to attend both sessions in order to gain 1 CCL unit.  In this case, the later session will be shown on CCL website.

    • Please note that each session must be 1 hour or more.
       
  • Quota is the number of students can register the activity, once exceed, the students will be put on the waiting list.

  • Expected No. of students is just for CCL Approver’s understanding about the size of the activity only.

  • A CCL activity MUST be open to all BU students. It cannot be restricted to particular group of students.