FAQ

The Office of Student Affairs (SA) has launched a "Student Achievement Module" in the Student Learning Experience System (SLES). You can simply generate an e-certificate by yourself in SLES (Go to "My Record" > "Achievement Certificate" > Click the button “Generate e-Achievement Certificate”). All confirmed and approved scholarship records shall be listed in part (A) Scholarships on the e-Certificate. The e-Certificate is an official and valid document that can be used as documentary proof. No additional certificate will be issued unless the scholarship donor will issue one for their scholarship awardees. 

Normally, studentships are provided to full-time MPhil and full-time PhD students during normal study period. The monthly studentship should be adequate to cover expenses on tuition fee, accommodation and sundries. For more detailed information, please contact the Graduate School.

Scholarships, fellowships and prizes are bestowed upon selected recipients including new students on the basis of academic merits and other criteria stipulated by the donors. For more details on scholarships that are currently open for application, please visit our website.

Office of student Affairs  
Application for University General Scholarships 2025-26

Guidance notes

The University General Scholarships application provides a streamlined process for eligible students to apply for over 50 scholarships using a single online form. Interested students must submit the completed application form with all required supporting documents by 5:30 am on 30 September 2025(Tuesday).  
 
Please note that late or incomplete applications, including missing supporting documents, will not be considered. Note:

• There is only one application round for University General Scholarships in each academic year. Applicants are not required to indicate specific scholarships they wish to apply for. 

• Individual scholarship schemes that require separate applications and scholarships through Faculty/School or Department nominations are not included in this general scholarship application process.

ELIGIBILITY

• For Full-time UGC-funded undergraduates who studied on campus at HKBU in either or both Semesters 1 and 2 in 2024-25 with a cumulative GPA (cGPA) of 3.00 or above.

• Both local and non-local students are eligible. 

The following students will normally NOT be considered:

• Students who have been selected for scholarships or awards totaling around HK$50,000 or above in the 2025/26 academic year, such as recipients of HKBU admission scholarships, Belt & Road Scholarships, HKSAR Government Scholarship (academic excellence), Hong Kong Jockey Club Scholarship, AIA Scholarships, Scholarship for Prospective English Teachers.

• Students who were admitted to HKBU in 2025 with no GPA obtained in their current undergraduate UGC-funded programmes at HKBU.

• Students who do not have a GPA for 2024-25 due to participating in a year-long exchange program, internship, taking a leave of absence, or other circumstances.

Students who have already graduated or are expected to graduate very soon (i.e., those who will not be enrolled in studies during the 2025-26 academic year).

Online application

IMPORTANT:  
Please go through the following instructions carefully before your online application. 
• Read the FAQs and general tips before starting your scholarship application.

For best user experience, use a desktop or laptop (not a mobile device) to complete the form. Save the finished application as a PDF for later submission with the supporting documents.

Step 1. Complete the online application form:

Please have the following information ready:

1. GPA scores: Semester 1 and 2 of 2024-25 academic year & your cumulative GPA (cGPA)

2. Record of your extra-curricular activities in the past 3 years, from August 2022 to August 2025 (a letter or certificate issued by the organizer)

3. Record of your community services/volunteer work in the past 3 years, from August 2022 to August 2025 (a letter or certificate issued by the organizer)

4. Record of Scholarships / Awards in the past 3 years, from August 2022 to August 2025 (a letter or certificate issued by the donor/organizer)

5. Essay in English (maximum 500 words).  
   Topic: Describe how you plan to use your education to positively contribute to your community or society

6. Optional, but highly recommended: Financial situation supporting documents in the past 1 year (August 2024 to August 2025):

• Record of your income (full-time or part-time job),

• Record of full-time job income of each family member living with you,

• Record of Government Grant and Loan received in 2024-25,

• Record of Non-means-tested Loan Scheme for Full-time Tertiary Students (NLSFT) received in 2024-25,

• Record of HKBU Bursaries and Loans received in 2024-25.

Currently, most scholarship donors take into account not only strong academic performance but also the financial needs of applicants. Therefore, please try your best to submit comprehensive documentation regarding your financial situation. Without these documents, you will not be considered for scholarships that include financial need as part of their selection criteria.

When you start your application on the website:

1. Complete the application form accurately; errors or false information may seriously affect your application result. 

2. Save your progress on the website every 10 minutes to avoid timeouts. You can log out and continue your application later.

3. All required fields in the application form must be completed. For questions which do not fit your situation, enter "N/A" for non-applicable text fields and "0" for amounts. 
   

4. Review all your answers carefully before submitting. Click "SUBMIT APPLICATION" once you have finished checking. No changes can be made after submission.

5. [VERY IMPORTANT] Print or save your application form as a PDF.

 You will receive an automatic confirmation email at your HKBU email account.

Step 2. Prepare your supporting documents before uploading to HKBU Moodle:

1. Please ensure that all required documents are scanned clearly and are easy to read. Any documents that are incomplete, unclear, or difficult to understand will not be accepted.

2. Combine your completed online application form and all supporting documents into ONE PDF file. Please organize the documents in the following order: 
   1. Application Form -> 2. Record of extra-curricular activities -> 3. Record of community service -> 4. Record of scholarship/awards -> 5. Financial documents (Optional but highly recommended).

3. Please keep the PDF file size below 15MB. Standard scanning quality is sufficient; you do not need to use the highest resolution.

4. Please name your PDF file using the following format:  
   "Scholarship_Student ID number_Your full name"  
   (Example: scholarship_21222122_Chan Tai Man).                                                                                                                                                                              Upload the PDF document on HKBU Moodle:
5. Log in to HKBU Moodle. 

6. Input “SFA0001” in [Search courses] to search for “SFA0001 University General Scholarships [2025-26]”.  
   Click on the course and go to the bottom, click [Self-enrolment].  
   Input the Enrolment key “GenScho202526” and click [Enrol me].

7. Upload  your PDF file to the SFA0001 course, similar to submitting an assignment for a course. The file can be uploaded ONCE only. No re-submission is allowed. Please select the correct pdf file. 

8. Make sure you have pressed [Submit assignment] to confirm your submission. You will receive an auto-email from “Moodle” upon you completed the above steps successfully. Please note that your application is incomplete and will NOT be considered if the “Submission status” of the file showed as “Draft (not submitted)”.

DO NOT unenroll from the course “SFA0001” during 2025-26. If you do, your submission will be deleted and your application will be withdrawn from the selection process.

Important Reminders:

1. All applicants must submit complete and relevant supporting documents to ensure fair competition. The selection panel will not consider any activities, service, scholarships, or financial situation without proper supporting documents. 

2. Attach only relevant supporting documents to your application. Submitting irrelevant items (e.g., supporting documents dated before September 2022) or duplicate supporting documents may negatively affect your application.

3. You may print or scan your SLES record as proof for HKBU internal activities, service, scholarships, or financial assistance. Circle or highlight the relevant information (用原子筆圈起相關資料). Submit only ONE proof for each item. 

4. Most scholarship donors consider both academic performance and financial need. To be eligible for need-based scholarships, you must submit complete financial documents and  official income proofs, such as employer statements, tax return summaries, bank statements, or a self-prepared income statement (收入自述書). You may circle or highlight the relevant information (用原子筆圈起相關資料).

To prevent last-minute issues or technical problems that might need extra time to resolve, please prepare and upload your PDF file well before the deadline. The official submission time is based on the HKBU Moodle timer, which may differ from your device’s clock. The Office of Student Affairs will make the final decision on late submissions.

Notes:

1. Application results will be emailed to your HKBU account by March/April or upon donor confirmation. If you do not receive a notification by the end of the second semester 2025/26, your application could be regarded as unsuccessful.

2. For security reasons, the University has strengthened its firewall. If you experience errors filling out the online form off campus (i.e. outside HKBU), try logging out, closing your browser, and logging in again, or using a different browser.

3. If you continue to experience errors after trying these steps, please take a screenshot of the error message along with the date and time, and report the issue to [sfa@hkbu.edu.hk and scholarship@hkbu.edu.hk]. Please note that technical issues may take time to resolve, so it is advisable to start your application early.

4. Closing date of online application and submission of supporting documents: 5:30 pm of 30 September 2025 (Tuesday).  You MUST upload a PDF copy of your completed online application form.

5. Enquiries: 
   Scholarships and Financial Aid Unit 
   Office of Student Affairs, 
   Hong Kong Baptist University, 
   WLB 401E, The Wing Lung Bank Building for Business Studies, Shaw Campus 
   T: 3411 6713| E: sfa@hkbu.edu.hk 
   Website | Facebook | Instagram | LinkedIn

Personal Data Collection Statement

1. Please provide the personal data as requested and ensure that the data are complete and accurate.

2. The data collected will be used for the purpose of scholarship allocation for the academic year 2025-26, and any related purposes. The data will be stored until the relevant exercise has been completed and document review requirement is fulfilled.

3. Your personal data held by our Office will be kept confidential but they may be shared with appropriate parties and personnel of the University, and other parties including scholarship donors for meeting the above purpose.

4. Under the Personal Data (Privacy) Ordinance, you have the right to request access to and correction of your personal data held by our Office. Requests for such access and correction can be made to our Office in writing via email to sfa@hkbu.edu.hk or by post. We may charge you a fee to cover the administrative cost.

For more details, please refer to the “Privacy Policy Statement and Personal Information Collection Statement” (PPS/PICS) (https://bupdpo.hkbu.edu.hk/policies-and-procedures/pps-pics/) of the University.

The Student Finance Office (SFO) of the HKSAR Government administers several publicly-funded student financial assistance schemes which ensure that no eligible students in Hong Kong will be denied access to education because of lack of means. The following schemes are available for eligible local students of HKBU:

1. Tertiary Student Finance Scheme - Publicly-funded Programmes (TSFS)
2. Financial Assistance Scheme for Post-secondary Students (FASP)
3. (Non-means-tested Loan Schemes (NLSFT / NLSPS / ENLS)

For eligibility for different financial assistance schemes, please click here for details.

The Office of Student Affairs will make announcements about government grant / loan applications every year. Please click here and check out the deadline for each individual scheme.

If you are not satisfied with the result of the government grant/loan application, you may seek a review of your application within three weeks from the date of the notification of result. Request should be submitted to the Government Student Finance Office (SFO) using "Application for Review Form" which can be downloaded from the SFO website (http://www.wfsfaa.gov.hk/sfo/en/forms/form.htm), together with detailed justification and relevant documentary proofs.

Yes. You have to inform the Government Student Finance Office (SFO) immediately using the Form "Notification of Change of Personal Data" which can be downloaded from the SFO website (http://www.wfsfaa.gov.hk/sfo/en/forms/form.htm). You should update the University on the changes as well via the BUniPort system.

Students have to apply for Student Travel Subsidy through Tertiary Student Finance Scheme – Publicly-funded Programmes (TSFS) or Financial Assistance Scheme for Post-secondary Students (FASP).

Successful TSFS or FASP applicants who will participate in placement / internship / field trip / exchange programme with pay/subsidy or overseas, or reside in our hall of residence during term time* are NOT eligible for Student Travel Subsidy during the period.

* Term time is the days during semesters when students have to attend classes and exams.

Please visit the website of the Government Student Finance Office (SFO) for details:
http://www.wfsfaa.gov.hk/sfo/eng/schemes/travel.htm

There are several ways to apply for tuition fee deferral. Application should be made according to your conditions as below:

1. Online Application
   Full-time undergraduate students (UGC-funded and BCOM ACCT) who are awaiting the results of the Government financial assistance schemes should apply for online deferral before tuition payment due date. Please carefully read the notes and instructions provided by the Finance Office of the University.
   
   
2. Manual Application
   Full-time undergraduate students (UGC-funded and BCOM ACCT) who are awaiting the results of the Government financial assistance schemes but fail to apply for deferral online for whatsoever reasons should go through a manual application. For details, please refer to the instructions of the Finance Office of the University.
   
   
3. Special Application for Students with Emergency Needs
   Full-time UGC-funded undergraduate students who do not satisfy the criteria as described above but need to apply for special consideration for deferral of tuition fee on financial difficulty grounds are required to complete an application form “Application for Deferral of Tuition Payment for Students with Emergency Needs (UGC-funded Undergraduate Programmes)". The completed form with relevant supporting documents should be submitted to the Office of Student Affairs for special approval at least THREE working days before the deadline of tuition payment due date. Please note that partial or late submissions may not be considered.
   

Students from BCOM ACCT should consult your academic department for tuition fee deferral if you fail to apply for fee deferral online.

Postgraduates students should refer to the instructions of the Finance Office of the University for tuition fee deferral.