Summer Residence for Students

Please read the General Information carefully and thoroughly before you submit your hall application. 

Full-time UGC-funded UG students, except the following students, are eligible to apply:
1. 1-Semester Exchange students in the Second Semester of 2021/22 only
2. Final year local students
3. Final year non-local students who are not current residents

NOTE: Students must possess a student status of “Normal Study” as defined by the Academic Registry during the stay in the University Accommodation. You may check your student status in BUniPort > Profile > Personal Particulars & Study Record. Students who cease to be classified as “Normal Study” (e.g. taking an internship or suspension of study) will no longer be eligible for University Accommodation and will be required to check out of the Halls.

Admission Priorities
Priorities will be given to:

1. Eligible students who are current Hall residents with academic engagement in Summer (e.g. summer course / program-required internship* etc.)
2. Eligible students who are non-Hall residents with academic engagement in Summer (e.g. summer course / program-required internship* etc.)
3. Eligible students with special needs^# (proof required)

*Program-required internship refers to internships which are either credit-bearing or it is part of the graduation requirement. Internships of the students’ self-interest will not be given any priority in Summer Hall application.

*Applications with academic reasons without relevant supporting documents will not be considered.

^#Applications with reasons of academic society/ interest club/ summer job/ home renovation/ driving test/ auxiliary police training/ self study/ extra-curricular activities will not be considered. 

Supporting documents MUST be submitted to the G4 Service Counter of the Undergraduate Halls or by email to ughall@hkbu.edu.hk on or before 5pm, 3 May 2022. Application without relevant supporting document will not be considered. Application without relevant supporting document will not be considered.

Please read thoroughly all information of this page and select your Summer Hall Plans before submitting application in BUniPort (U-Life > Hall Residence Application).

Your preferred roommate should be of the same gender and applying for the same Summer Hall period.
For better utilization of rooms, your preference will be met as far as practicable. Unit-mates will be assigned by the Hall Management.
Room change/single room request will NOT be accepted.

Debit notes for Summer Hall Fees will be issued to successful applicants in BUniPort on 11 May 2022 and the payment due date will be 14 May 2022. Please settle Summer Hall Fees according to the instruction in the email sent by the Finance Office. You must enter the Debit Note Number and choose Bill Type during payment.

Note ^{for summer hall fees}

1. Summer Hall Fees paid are non-refundable and non-transferable.

2. Failure to pay the Summer Hall Fees on time will result in recovery of Summer Hall Offer automatically.

3. Late payment is not acceptable unless with prior special approval by the Hall Management BEFORE the payment due date with a Penalty for late payment of $300.

4. Late application is not acceptable.

5. Change of offered lodging period is not acceptable in most cases subject to special approval and an Administrative Fee of $100 per change.

Caution Money of the immediate past semester will be carried forward to Summer Hall for current residents while $1,000 Caution Money will be collected from non-current residents.

Note ^{for Caution Money}

1 Caution Money will be refunded, less any restitution charges for damage or loss of properties and keys, to your bank account within 3 months.

2 Please update your bank account information in BUniPort BEFORE 6 May 2022.

Room assignment result (and relocation period for current residents*) will be announced on 16 May 2022 in BUniPort.
*The relocation schedule is subject to change

【Summer Residence starts on 20 May 2022】

(Only current residents may apply for Summer Hall for the period starting from 20 May 2022)

1. Assigned to Original Room

   Please bring your Student Card and Door Card to the G4 Service Counter during 10am – 6pm, 24-25 May 2022 for card data update.

2. Assigned to Another Room

   The following Room Relocation period will be assigned to you subject to room availability and is NOT changeable.

1. Remove all your personal belongings from your 2021-22 room*
2. Return door card, washroom key and mailbox key of your 2021-22 room*
3. Collect your door card, washroom key and mailbox key of your Summer Hall room, and
4. Bring your student card to the G4 Service Counter for data update

*$500 late room relocation surcharge will be levied on Summer Hall residents who fail to complete either step1) or 2) within their assigned room relocation period.

Late Room Relocation Surcharge

1. All Summer Hall residents MUST complete the room relocation within the assigned relocation period. Request for change of relocation period will NOT be accepted.
2. If you are not available to complete the room relocation within the assigned timeslot, you should authorize a current resident / Resident Tutor / Hall Tutor to relocate for you (Please leave them your room keys and submit an authorization letter to the G4 Service Counter), OR, store your luggage before you leave. Your original room should be cleared by the end of the relocation period.
3. Residents who fail to complete either step 1) or 2) above will be charged of a $500 Late Room Relocation Surcharge and it will be deducted from the Caution Money. Anything left behind in the room will also be disposed of and neither the University nor the Hall Management will be responsible for any loss or damage of personal belongings arising from such action.

4. If you are required to relocate to another room in Summer while you are not physically in Hong Kong at the relocation period assigned, you MUST authorize another current resident / Hall Tutor to help relocate your belongings to your summer hall room in the designated time slot. NO pack and storage service will be available in 2021/22.

    

【Summer Residence starts AFTER 20 May 2022】

Please bring your Student Card and check in at the G4 Service Counter after 2pm on your check-in date during our office hours. Your Student Cards will be activated and you should collect a Summer Hall door card, washroom key and mailbox key.

Office Hours of G4 Service Counter

1. You must check out at or before 12 noon on your latest check-out date. Late check-out penalty ($200 per day) will be levied on you and deducted from your Caution Money if you fail to do so. Such penalty will continue to be charged until completion of check-out (it counts as one day after 12 noon).
2. You may check out before your latest check-out date without any refund of hall fees. You are required to arrange your room inspection at the G4 Service Counter at least 3 working days before you check out.

    

1. Major refurbishment work of the washrooms in the 19/F Study Rooms will be carried out in both the North and South Tower till late August. The area will not be accessible during the refurbishment work and there will be dust and noise arising from the work.   
2. Washroom refurbishment works in Resident Rooms will be carried out in the North Tower till late August. Dust and noise arising from the work are expected.
3. During Summer, installation of  ware hooks on bathroom doors in both towers have been arranged.
4. The construction of the Jockey Club Campus of Creativity (JC³), which is next to the Undergraduate Halls, is underway. It is expected to be completed in 2023/24.  While the Estates Office will, as far as practicable, take reasonable measures to minimize the inconvenience and disturbance caused by the Works, you shall acknowledge that total removal of such inconvenience and disturbance may not be possible, and they shall agree to waive irrevocably any claim for refund of hall fees, or any right to seek compensation for any loss or damage directly or indirectly arisen out of any inconvenience caused to or suffered or sustained by them as a result of the Works.
5. Other minor refurbishment works may also take place during the same period. There may be occasional noise during daytime.

Students shall not use the Gym System in Fitness Room without having first undergone appropriate fitness training.

In view of the spread of the COVID-19, residents are required to maintain proper social distancing and wear a mask in all public areas in the hall.

Your application implies your agreement to abide by the University Standards of Conduct of students, Terms and Conditions of Hall Residence, Residents' Code and Hall Rules as posted on the Undergraduate Halls website. All residents should not infringe copyright works using University network. In case of any breach of hall rules and regulations, depending on the seriousness of the matter, sanctions including suspension and expulsion from the Halls may be given to both local and non-local students alike. By checking in, it implies that you agree the hall management to inform your parents/ guardian/home institution of any such sanctions and details of the related disciplinary matter.

All personal data collected and retained will be used for processing applications, statistical analysis, management of hall residence including the enforcement of all its related rules, promotion of activities and notifications, contacting Hall residents and their parents/guardian in case of emergency and such other purposes permissible under the Privacy Policy Statement and Personal Information Collection Statement of the University. Please click HERE for details. You have the right to access to or correct your personal data kept by the University by logging into the University Cyber Port System (BUniPort) and contacting the relevant Departmental Personal Data Privacy Manager.