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Check-out Procedures

Check-out Date and Time (Second Semester 2017)

Type of Students
Latest
Check-out Time
Check-out Location
Exchange Students
Before 12 noon on
25 May 2017 (Thu)
G4 Service Counter
(opposite to entrance of South Tower)
OR
24-hour Security Counter
(located at lobby of South Tower)
Local and Non-local students

Note: Residents should check out before 12 noon on their latest check-out date. An email on “Check-out Procedures” will also be sent to residents one month before the end of residence.
 

 

Select
Make Appointment for Room Inspection
 
Login to BUniPort > U-Life > Hall Residence > Check out Room Inspection Confirmation to confirm (or change if the time doesn’t fit you) the assigned room inspection date and time.
 
  • The time can only be confirmed/changed once
  • For early check-out, please make appointment with G4 service counter in person
Room Inspection
 
  1. Stay in your Room during the Room Inspection period.
  2. Check, complete and sign on the inspection form after room inspection.
  3. Complete the room inspection before you check out.
* If you are not present during the room inspection, representative of the Undergraduate Halls will inspect your room (witnessed by Hall Tutor / staff of Undergraduate Halls) as planned and you have to come to G4 Service Counter to sign the inspection form afterwards.
Refund of Caution Money
 
  1. Update your bank account information timely in BUniPort. How?
  2. Caution Money will be refunded to your designated bank account via autopay within 8 weeks after your check-out.
  • Restitution charge, if any, will be deducted from Caution Money.
  • Caution Money may be fully forfeited if your check-out procedures are not complete
Check-out
 
  1. Put your Door Key Card, Washroom Key and Mailbox Key in the check-out envelope.
  2. Return it to the G4 Service Counter, OR Security booth after office hours
* Caution Money may be fully forfeited if your check-out procedures are not complete
 

 
Make Appointment for Room Inspection
 
After receiving our Room Inspection email, you may login to BUniPort > U-Life > Hall Residence > Check out Room Inspection Confirmation to confirm (or change if the time doesn’t fit you) the assigned room inspection date and time.
 
  • The time can only be confirmed/changed once
  • For early check-out, please make appointment with G4 service counter in person
Room Inspection
 
  1. Stay in your Room during the Room Inspection period.
  2. Check, complete and sign on the inspection form after room inspection.
  3. Complete the room inspection before you check out.
* If you are not present during the room inspection, representative of the Undergraduate Halls will inspect your room (witnessed by Hall Tutor / staff of Undergraduate Halls) as planned and you have to come to G4 Service Counter to sign the inspection form afterwards.
Refund of Caution Money
 
  1. Go to the G4 Service Counter during Office Hours.
  2. Return Washroom Key and Mailbox Key after Room Inspection but before check-out.
  3. Collect Caution Money in cash in person.
  4. A small plastic bag will be given for putting your Door Key Card and return it to us when you leave. 
  • Restitution charges, if any, will be deducted from Caution Money.
  • Caution Money may be fully forfeited if your check-out procedures are not complete or you forgot to collect it before check-out.
Check-out
 
  1. Put your Door Key Card in the small plastic bag provided.
  2. Return it to the G4 Service Counter, OR Security booth after office hours
* Caution Money may be fully forfeited if your check-out procedures are not complete
 
1.
Clear your Bed Space before Returning Keys
Your student card will be voided immediately after check-out. Please make sure you have cleared your bed space and closed the room door before returning the keys
2.
Letter in Mailbox
Please remember to check and clear your mailbox before returning the keys. All uncollected mails will be returned to the Post Office
3.
Balance in the Student Card
Any remaining balance in the Smart Student ID Card will NOT be refunded; you are reminded not to add too much value close to your check-out date.
4.
Key Loss penalty
Door card ($50), Washroom key ($100), Mailbox key ($30)
5.
Return of bicycle parking permit (if any)
Return it together with the washroom key and mailbox key.
6.
Clearance of belongings
You should clear all your personal belongings, unused items, rubbishes and food in the mini-fridge before relocation.  Close the windows and lock up the doors before you leave.  Anything left behind in the room will be disposed of as rubbish and subject to a clearance fee at $50 per cubic meter.
7.
Late Check-out Penalty
Late check-out penalty of $100/day will be levied on you if you return the “Check-out Envelope” late (it counts as one day after 12 noon).  The penalty is not meant an approval to stay after check-out date.
Failure to check out on time will result in disposal of all personal belongings left behind in the room as rubbish.  Disciplinary action or penalty charges may also be applied.
8.
Early Check-out
Please come to G4 service counter to proceed the check-out procedures one week before your check-out date.