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Check-out Procedures

Check-out Date and Time (First Semester 2022/23)

Type of Students
Latest
Check-out Time
Check-out Location
Exchange Students /
Local and Non-local Students
Before 12 noon on
23 Dec 2022 (Fri)
G4 Service Counter
(opposite to entrance of South Tower)
OR
24-hour Security Counter
(located at lobby of South Tower)

Note: Residents should check out before 12 noon on their latest check-out date. An email on “Check-out Procedures” will also be sent to residents in due course.

Select
Make Appointment for Room Inspection
 
Login to BUniPort > U-Life > Hall Residence > Check out Room Inspection Confirmation to confirm (or change if the time doesn’t fit you) the assigned room inspection date and time.
 
  • The time can only be confirmed/changed once in the system
  • For early check-out, please make appointment with G4 Service Counter in person
⇩
Room Inspection
 
  1. Stay in your Room during the Room Inspection period.
  2. Check, complete and sign on the inspection form after room inspection.
  3. Complete the room inspection before you check out.
* If you are not present during the room inspection, representatives of the Undergraduate Halls will inspect your room (witnessed by Resident Tutor / Hall Tutor / staff of Undergraduate Halls) as planned and you have to come to G4 Service Counter to sign the inspection form afterwards.
⇩
Refund of Caution Money
 
  1. Update your bank account information timely in BUniPort. How?
  2. Caution Money will be refunded to your designated bank account via autopay within 3 months after your check-out.
  • Restitution charge, if any, will be deducted from Caution Money.
  • Caution Money may be fully forfeited if your check-out procedures are not complete
⇩
Check-out
 
  1. Put your Door Key Card, Washroom Key and Mailbox Key in the check-out envelope.
  2. Return it to the G4 Service Counter, OR Security booth after office hours
* Caution Money may be fully forfeited if your check-out procedures are not complete
 

 
Make Appointment for Room Inspection
 
After receiving our Room Inspection email, you may login to BUniPort > U-Life > Hall Residence > Check out Room Inspection Confirmation to confirm (or change if the time doesn’t fit you) the assigned room inspection date and time.
 
  • The time can only be confirmed/changed once in the system
  • For early check-out, please make appointment with G4 Service Counter in person
⇩
Room Inspection
 
  1. Stay in your Room during the Room Inspection period.
  2. Check, complete and sign on the inspection form after room inspection.
  3. Complete the room inspection before you check out.
* If you are not present during the room inspection, representative of the Undergraduate Halls will inspect your room (witnessed by  Resident Tutor / Hall Tutor / staff of Undergraduate Halls) as planned and you have to come to G4 Service Counter to sign the inspection form afterwards.
⇩
Refund of Caution Money
 
  1. Go to the G4 Service Counter during Office Hours after the Room Inspection has been conducted.
  2. Return Washroom Key and Mailbox Key after Room Inspection but before check-out during Office Hours of the G4 Service Counter.
  3. Collect Caution Money in cash in person.
  4. A small plastic bag will be given for putting your Door Key Card and return it to us when you leave. 
  • Restitution charges, if any, will be deducted from Caution Money.
  • Caution Money may be fully forfeited if your check-out procedures are not complete or if you fail to collect the amount during Office Hours of the G4 Service Counter before check-out.
⇩
Check-out
 
  1. Put your Door Key Card in the small plastic bag provided.
  2. Return it to the G4 Service Counter, OR Security booth after Office Hours
*  Caution Money may be fully forfeited if your check-out procedures are not complete or if  you fail to collect the amount during Office Hours of the G4 Service Counter before check-out.
 
1.
Early Check-out
Please come to G4 service counter to proceed the check-out procedures one week before your check-out date.
2.
Letter in Mailbox
Please remember to check and clear your mailbox before returning the keys. All uncollected mails will be returned to the Post Office
3.
 Return of bicycle parking permit (if any) Return it together with the washroom key and mailbox key.
4.
Clear your Bed Space before Returning Keys
The access right of your student card to the hall will be voided immediately after check-out. Please make sure you have cleared your bed space and closed the window and the room door before returning the keys
5.
Clearance of belongings
You should clear all your personal belongings, unused items, rubbishes and food in the mini-fridge before check-out. Anything left behind in the room will be consficated and handled by the Hall Management. The residents will be subject to a clearance fee at $100 per garbage bag. Neither the hall management nor the cleaners would be responsible for any loss or damage of personal properties in such case.
6.
Key Loss penalty
Door card ($50), Washroom key ($100), Mailbox key ($30)
7.
Late Check-out Penalty
Late check-out penalty of $200/day will be levied on you if you return the “Check-out Envelope” late (it counts as one day after 12 noon).  The penalty is not meant an approval to stay after check-out date.
Disciplinary action or penalty charges may also be applied.
8.
Claiming back Personal Belongings
In the event of claiming back any personal belongings before disposal, an administrative fee of $200 will be charged per batch.