Ear-Marked Student Activities Fund
|Purpose:||The purpose of financial subsidies is to support student programmes that are conducive to the enrichment of campus life and development of students.|
Programme Leaders of ALL SUCCESSFUL applications MUST, within two months upon completion of the programme, submit the following documents to SA:
|Rules on Reimbursement of Subsidies||
- Non-local Study Tour
1.1 up to 80% of cost or a maximum of $800 per person for the inter-city / inter-region / inter-country transportation
1.2 up to 80% of cost or $40 per person per day for lodging, whichever is lower.
1.3 up to 80% of cost or $50 per person per day for academic course / seminar fee.
1.4 A ceiling of $1,000 per student or the requested amount, whichever is lower.
1.5 additional 5% may be granted if tours are led by one or more teaching or administrative staff.
1.6 The itinerary of the tour should contain at least 50% of learning elements, for example: field works, academic visits, talks, seminar, conference or forums.
- External Competition
2.1 Competition / Registration Fees: Up to 80%, or a maximum of $500 per person, or a maximum of $2,000 per team, whichever is lower, will be granted to students representing Hong Kong Baptist University at external competitions.
2.2 Exceptions could be considered at DSA’s discretion for teams invited by the Office of Student Affairs to participate in external competitions.
- External Exhibition / Public Performance or Activities
3.1 up to 80% of cost or a maximum $3,500 per activity will be granted for each society
3.2 for off campus activities: up to 30% of rental subsidy for external venues, tools or equipment; or a rental subsidy of $1,500/day will be granted in addition to the $3,500 subsidy.
- Academic Week / Academic Festival / Activities Week
4.1 up to 70% of cost or a maximum of $500 per A-week for all student organizations will be granted.
4.2 up to 80% of cost or a maximum of $2,400 for a Joint-Society Organizing Committee, consisting of 3 student organizations to organize per joint-society Academic week/ Academic Festival/ Activities Week will be granted; The maximum subsidy amount will be increased based on the ration of $800/per student organization.
4.3 up to $2,500 will be considered for additional performance and special expenses such as equipment rental fee.
4.4 Items such as food, beverages, helper costs, honorarium, souvenir, tutor / coach fees, course fees, etc. will NOT be subsidized. Applicants are advised to consult the Office of Student Affairs in case of any questions towards the eligible items for subsidies.
4.5 Additional 10% of subsidies may be granted if the activities are attended by not less than 80% of its members.
- Training Workshop
5.1 up to 50% of cost or a maximum of $3,000 per year will be granted to each society organizing training workshops.
5.2 Only honorarium will be subsidized. The speaker / coach should be experienced in a field which may not be available in HKBU.
5.3 The training programme should consist of a reasonable number of participants and a minimum duration of two hours.* Each programme should have clear learning objectives which are relevant to the mission of Whole Person Education, and the nature and content are to be approved by the Office of Student Affairs.
- Sports Trainings/Practices
6.1 100% of on-campus venue rental charges and a maximum of $3,000 per year will be granted to each interest club in the category of sports for trainings/practices. The applications have to be made on or before 15 June for the rental subsidies incurred in every financial year from 1 July to 30 June. Only sports interest clubs which participated in external competitions on behalf of Hong Kong Baptist University in the respective financial year are eligible. A report on the competition results in the year and the number of participants in the trainings/practices has to be submitted together with the other required documents.
- Refreshment Items Served at Inauguration Ceremonies/Significant Activities
7.1 Up to 80% of costs or a maximum of $375 per activity will be granted.
7.2 Up to 70% of costs or a maximum of $750 per activity will be granted for activities with 50 or more participants.
7.3 Each student organization is only eligible for 1 application per financial year (1 July to 30 June).
- Cross-cultural Events
8.1 Student activities which are conducive to inter-cultural exchange and the promotion of internationalization
8.2 Activities must be organized by an organizing committee which consists of a mix of local, and non-local students;
8.3 70% of the total promotion and production cost OR a maximum of HK$3,000.00 per activity will be granted, if 20% of the participants are international and/or exchange students OR
8.4 80% of the total promotion and production cost OR a maximum of HK$5,000.00 per activity will be granted, if 40% of the participants are international and/or exchange students and the total number of participants is not less than 80.
- Additional 50% of subsidy may be granted to activities conducted in English or in both English and Chinese (non-local study tours are not included).
- Additional subsidies may be granted to activities which are jointly organized by different student organizations within HKBU (Study Tours are not included).
9.1 Additional 5% may be granted if activities are jointly organized by 2 or 3 student organizations
9.2 Additional 20% may be granted if activities are jointly organized by 4 student organizations or above.
- Additional 5% of subsidy may be granted if the report and display of the activity are well written.
- Preference will be given to programmes:
12.1 which complement the University’s mission for Whole-Person Education,
12.2 promote the public image of the University,
12.3 which help to strengthen the sense of belonging to the University,
12.4 which are directly related to the objectives of the student organizations,
12.5 which are jointly organized by societies within a faculty/school,
12.6 results and observations of which will be shared with other students of the University,
12.7 which are creative, e.g. special function of the year or first attempt of organization, and
12.8 with students representing the University in inter-varsity competition or external events.
- The actual reimbursement will take into consideration of other subsidies / sponsorships which the respective student organization is able to obtain.
14.1 The Director of Student Affairs reserves the right to approve an extra amount of fund to student organizations if the activity is proven to be beneficial to students at large or fulfilling 10.
14.2 The Director of Student Affairs reserves the right to amend guidelines at any time as appropriate. The said guidelines will be applied to programmes that are held on or after 1 July 2013.
An additional 30% of subsidies OR a maximum of HK$1,500.00 per activity may be granted if such activity is organized by student organization(s) which have fulfilled the requirements of CODE Programme. Each eligible student organization could ONLY make one application.
Note 1. List of self-funded full-time undergraduate programmes
- Bachelor of Arts (Honours) in Creative Writing for Film, Television and New Media
- Bachelor of Arts (Honours) in Liberal and Cultural Studies
- Bachelor of Arts (Honours) in Music Studies
- Bachelor of Commerce (Honours) in Accountancy
- Bachelor of Commerce (Honours) in Human Resources Management
- Bachelor of Commerce (Honours) in Marketing
- Bachelor of Education (Honours) in Early Childhood Education
- Bachelor of Nursing (Honours)
- Bachelor of Social Sciences (Honours) in Environment and Resources Management
- Bachelor of Social Sciences (Honours) in Integrated Communication Management
- Bachelor of Social Sciences (Honours) in Media and Social Communication
- Bachelor of Social Sciences (Honours) in Psychology
- Bachelor of Social Sciences (Honours) in Social Policy
- Bachelor of Social Sciences (Honours) in Sport and Recreation Leadership
Advisor’s Recommendation Form
Department Endorsement Form (for students of self-funded programmes)
Online Evaluative Report
For any enquires, please contact the Office of Student Affairs:
Phone: 3411 5894
Address: Room 401, The Wing Lung Bank Building for Business Studies, Shaw Campus