Submission of Annual Documents from Student Organization 2009

 


For: Student Organizations (2008-2009) & (2009-2010)
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As we are approaching the end of the second semester, I would like to remind you of the submission of the following documents to the Office of Student Affairs.

To be completed by executive committee members of student organizations 2008-2009

@
Required format
Hardcopy
Softcopy submission#1
Signed and
audited by advisor#2
Signed and
chopped
1) Financial Report of 2008-2009
v
x
v
v
2) Annual General Meeting Minutes of 2008-2009
x
v
x
x
3) Declaration Form
[0910_declaration_form.doc]
v
x
x
v
4) Annual Report and Achievements of 2008-2009 [0910_annual_report.xls]
x
v
x
x

To be completed by NEW executive committee members of student organizations 2009-2010

@
Required format
Hardcopy
Softcopy submission#1
Signed and
audited by advisor#2
Signed and
chopped
5) "Record of Executive Committee" of 2009-2010 - [0910_exco_list.xls]
x
v
x
x
6) Year Plan of 2009-2010
x
v
x
x
7) Financial Budget of 2009-2010
x
v
x
x
8) The "Academic / Activity Week Schedule Request" form
[0910_aweek.doc]
x
v
x
x
9) Changing specimen signatures of bank account #3
v
x
x
v
10) Consent of Advisor(s) (2009-2010)
[0910_advisor.doc]
v
x
v
x
11) Record of Membership list (2009-2010)
for Interest Club ONLY

[0910_member.xls]
x
v
x
x

#1 Please complete the designated form as shown on the second column (or prepare your own softcopy if form is not provided) and return to saadm@hkbu.edu.hk
#2 Current Registered Advisor of Student Organization.
#3 Please visit [0910_bank]

Please be advised that it is your obligation to submit all the above documents to the Office of Student Affairs by the due date. Failure to do so will result in late processing of your application for subsidies and resource allocation. Your right to use other campus facilities may also be suspended. If your Society/Club is registered under the Student Union, all the above document should also be submitted to the Student Union.

Should there be any inquiries, please feel free to contact Miss Sandy Wong at 3411 5894 or Miss Yvonne Wong at 3411 5070.

May your forthcoming year of activities be a fruitful one!

@

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Timetable for Reference

M
Sun Mon Tue Wed Thu Fri Sat @
A
@   1 2    
Y
3 4 5 6 7 8 9 4
5-18
4 Acceptance of Submission of Annual Documents from Student Organizations
5-18 Second Semester Examinations
10 11 12 13 14 15 16

5-18

Second Semester Examinations

17 18 19 20 21 22 23 5-18
22

5-18 Second Semester Examinations
22 "Student Organizations Leadership Conference cum Recognition Ceremony" (Acceptance of Sales Week)
  24 25 26 27 28 29 30   29 Deadline of Submission of Annual Documents from student organizations
31             @
J
Sun Mon Tue Wed Thu Fri Sat @
U
@ 1 2 3 4 5 6    
N
7 8 9 10 11 12 13  

 

@
@
14 15 16 17 18 19 20 18 & 19 18 Suspension of CARS (after 18:00) for system renewal
19 Release of New CARS password to student organization that have submitted all required documents
21 22 23 24 25 26 27 @ @
28 29 30         @ @
J
Sun Mon Tue Wed Thu Fri Sat
U
1 2 3 4 2 Acceptance of application from Interest Clubs for Promotion Week (tentative: 14-18, 21-25, & 29-30 Sep., 2009)
L
5 6 7 8 9 10 11

 

12 13 14 15 16 17 18 17 Deadline of application from Interest Clubs for Promotion Week  
19 20 21 22 23 24 25 24 Release of tentative schedule of A-week of all student organizations@
26 27 28 29 30 31 30-31 New Undergraduate Students Enrolment
A
Sun Mon Tue Wed Thu Fri Sat
U
@       1

1

- New Undergraduate Students Enrolment
- Reset the print quota of Student Organization

G
2 3 4 5 6 7 8

3-12

3-12 University Life Workshops
9 10 11 12 13 14 15 3-12
10-12
13-14
3-12 University Life Workshops
10-12 New Student Orientation
13-14 Course Registration
16 17 18 19 20 21 22 17-28
21
17-28 English Bridging Course
21 Release of tentative schedule of Promotion Week to Interest Clubs
@
23 24 25 26 27 28 29 17-28 English Bridging Course
@30 @31 @ @
[click here to download this memo]
Copyright 2009. Office of Student Affairs,Hong Kong Baptist University. All rights reserved.
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Last updated: April, 2009
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